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Areas of Interest

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Labour & Payroll

3-6 months ROI

Gross profit improvement 1-6%

Inventory & Purchase to Pay

3-6 months ROI

Gross profit improvement 1-6%

Your Fourth Solution

Total business control at your fingertips.

Fourth's end-to-end Software as a Service provides you with the best cost control and profit optimisation for the areas of purchase-to-pay, inventory management, menu engineering, HR, labour productivity and payroll.

The overall solution is highly configurable, allowing us, in close consultation with you, to create a version that not only meets your management needs but integrates seamlessly with your current systems and operations... your
Fourth Solution.

Click to see the Return on Investment you can expect from your Fourth solution

HR & Training

Total control of your employees' information and development

HR

Our HR module enables you to effectively manage all your employee information via self-service, easy-to-use screens. As a result, you ensure that your company adheres to statutory compliance throughout the employee lifecycle and avoids incurring costly fines.

Key benefits

  • Time savings through exception reporting and proactive alerts
  • One system for all avoids duplication and error
  • Forces compliance and minimum standards
  • Significant reduction in administrative overhead at Head Office
  • Statutory compliance for all employees at all times
  • Simple handling of complex, industry specific holiday calculations and absence management

Training

Fully integrated with the HR module, our automated Training module allows you to develop career paths for individuals at all levels of the company and, as a result, maximise staff effectiveness and retention.

Key benefits

  • Management of every aspect of training (including courses, sessions, attendance and feedback)
  • Joining Instruction and Training Plan delivery by email
  • Employee self-service
  • Succession planning based on completion of essential training courses and employee aspiration
  • Employee aspiration management
  • Identification of suitable internal promotions

Demand Forecasting

Intelligent forecasting drives optimised productivity

To allocate labour resources most effectively, you need to generate and communicate an intelligent hourly trend-based forecast that your managers can take and refine locally to ensure optimised productivity at every location.

Our Demand Forecasting module gives you the power to achieve this, converting your excel-based revenue, productivity and KPI calculations into a real-time graphical view. This allows your managers to identify at a glance where they may be under or over-staffed and thus where precious profit may be lost.

Accurate and timely intelligence enabling immediate, informed decision-making - there’s no better way to optimise resource allocation and labour productivity.

Workforce Planning

The right people in the right place at the right time

Scheduling & Forecasting

This sophisticated but easy-to-use module provides fully-costed wage forecasting, enabling you to deploy the right number of staff at the right time every time and as a result, to maximise wage-cost efficiency.

Key benefits

  • Accurate wage reporting and sales forecasting ahead of time for better management control
  • Multiple levels of rota approval and snapshot comparisons
  • Complete view of employee work patterns across multiple sites for total control
  • Sophisticated exception reporting to save management time

Time & Attendance Management

Our biometric identification T&A module ensures accurate and timely attendance. T&A data is sent automatically to the Scheduling module, enabling managers to easily control pay and attendance without the need for manual input.

Key benefits

  • Real-time integration with rotas
  • Elimination of manual reconciliation
  • Elimination of form filling for employees
  • Integration with HR and EPOS
  • Ability to factor in unpaid breaks automatically, providing significant savings
  • Reduction in lateness and absenteeism

TRONC

This module allows your business to facilitate service charge, tips and tronc allocation with complete compliance.

Key benefits

  • Compliance with all Tronc distribution policies
  • Management of reserves during quiet periods
  • Secure and controlled access
  • Automatic transfer of data from rotas
  • Automatic feed to payroll

Payroll

Peace of mind through fully integrated processes and expert support

Our fully HMRC-accredited payroll module integrates seamlessly with the HR and Workforce Planning modules to take away all the complexity usually associated with payroll management.

This is especially true for the additional payroll challenges presented by the hospitality sector - a transient and / or seasonal workforce and a limitless combination of hourly, weekly or monthly paid workers means there is much scope for the error and overpayment common in all manual systems.

Key Benefits

  • Single employee record across HR, scheduling and payroll with no duplication
  • Self-service for employees and managers with minimal effort required
  • Customisable timesheets and importing capabilities
  • Integration with BACS and finance systems for ease of payment
  • Multiple PAYE companies

Fourth Auto-enrolment module

Making the complex pension reform easy 

The Pension Reform is going live now and will bring significant changes to the pension system. The hospitality workforce will be particularly affected given its highly flexible and seasonal nature.

Fourth’s new Auto-Enrolment module is designed as a fully integrated part of our Labour solution in the same way as the Payroll module already is. It fully streamlines and automates the checks and extensive calculations required each pay period, resulting in quick, accurate numbers, eliminating any errors from data duplication and minimising the administrative burden for customers by managing the communication requirements.

Developed following extensive research and working collaboratively with NEST, L&G, the Pension Regulator and a working group of customers, Fourth is the only payroll provider to the hospitality sector developing a specific module to cope with these new requirements, and is a natural extension to Fourth’s end-to-end solution. Click to read more about Auto Enrolment.

Payroll Bureau Service

Our professional, experienced and specialist payroll team understands the rhythm of the hospitality industry and the payroll needs of your business. So if it suits you to outsource all or part of your payroll operations, you couldn’t be in better hands.

Key Benefits

  • Service designed specifically for the hospitality industry
  • On demand access to our skilled team
  • Your own payroll manager
  • Reduction in cost of your own in-house team
  • Full HMRC compliance

Purchase-to-Pay

Control your spend and reap the rewards

Our Procurement modules are designed to give you a wide range of benefits as you gain total control of all spending across your organisation.

Key Benefits

  • Control of all purchases including services, utilities and non-catalogue items
  • Reduction in cost of buying
  • Rationalisation of supplier base
  • Elimination of wrong deliveries
  • Improvement in accuracy of invoices

Online Ordering & E-Procurement

By requiring your suppliers to provide an electronic product and price list you gain complete control over your entire organisation’s purchases at all times. Gaining this level of control drives a wide range of business benefits that not only save you money but also increase transparency right across your business estate.

Key Benefits

  • Real-time visibility and control of spend
  • Reduction in admin overhead that releases staff to front of house
  • Elimination of maverick spend
  • Improved gross margins
  • Total purchasing compliance and guaranteed rebates

Promotions & Brand Management

This module enforces and underpins all supplier promotions and special offers to ensure that all your units take full advantage of the opportunities whilst allowing your Head Office to maintain full control.

Key Benefits

  • Enforced, centrally negotiated promotions
  • Access to cost-effective supplier offers
  • Unit flexibility within corporate parameters
  • Ability to manage products, recipes and selling prices on a brand-by-brand basis

Vendor & Catalogue Management

By utilising online catalogues you can ensure that all purchases made are against agreed prices and manage the range of products that any individual within your organisation can purchase.

Key Benefits

  • Improved purchasing compliance and guaranteed rebates
  • Easier vendor performance monitoring through reporting
  • Control of pricing by exception
  • Automatic loading of products and prices, reducing manual input to a minimum
  • Elimination of maverick buying

Electronic Invoice Management

Reduce cost, errors…and paper!

Adopting Electronic Invoicing significantly reduces the error and cost of invoice processing through the automated 3-way checking and matching of inbound invoices against electronic purchase orders and goods received notes.

Key Benefits

  • Significant reduction of overhead in accounts payable
  • 100% line checking against contract price to eliminate erroneous pricing
  • Accurate visibility of invoice commitment
  • Automated credit note management to further reduce costs
  • Automated integration with accounts package to eliminate re-keying and errors
  • A totally paperless work environment, with none of the costs associated with document filing, storage, postage and paper
  • PDF invoicing: enabling smaller or low volume suppliers to trade electronically too

Supplier Network & EDI

This module enables hospitality buyers and suppliers to exchange electronic documentation through a shared trading platform. No other shared trading comes close to the quantity of fully integrated suppliers.

Key Benefits

  • Automated supply chain that reduces cost for everyone
  • Electronic ordering that reduces cost of sale for the supplier
  • Support for all suppliers regardless of size
  • Vendor Management Reporting that keeps you in control
  • Invoice Management that ensures suppliers are guaranteed to be paid to terms
  • PDF invoicing: enabling smaller or low volume suppliers to trade electronically too
  • EPOD: (Electronic Proof of Delivery): otherwise known as ‘sign on glass’, eliminates paper delivery notes and enables invoices to be handled in seconds, not days.

Budgets & Flexible Workflow

This module incorporates a comprehensive and easy-to-use authorisation process that gives you instant access to up-to-the-minute spend vs budget information.

Key Benefits

  • Greater control through online real-time spend Vs budget
  • Elimination of unreliable, labour intensive paper-based processes
  • Flexibility and easy tailoring to support individual company requirements

Inventory Management

The ultimate in inventory management and control

Inventory Management

Our class-leading Inventory Management module provides you with detailed line-by-line inventory information and is fully integrated with our Menu Engineering and Procurement modules.

Key Benefits

  • Line-by-line reporting of actuals vs theoreticals
  • Drill down reports on inventory variance
  • Inventory result availability within hours rather than days, enabling timely decision-making
  • Central control and visibility throughout your entire estate
  • Integration to majority of EPOS systems and property management systems

Promotions & Brand Management

This module enforces and underpins all supplier promotions and special offers to ensure that all your units take full advantage of the opportunities whilst allowing your Head Office to maintain full control.

Key Benefits

  • Enforced, centrally negotiated promotions
  • Access to cost-effective supplier offers
  • Unit flexibility within corporate parameters
  • Ability to manage products, recipes and selling prices on a brand-by-brand basis

Events & Production Planning

This module enables you to manage and control production planning for central production facilities, events and functions.

Key Benefits

  • Integration with central recipe costing database
  • Aggregating of items for purchasing
  • Up-to-date cost and selling prices
  • Clear break down of costs and anticipated gross profits

Testimonial | Le Meridien

Le Meridien

“The beauty of the system is its simplicity and accuracy. It's easy to see our costs - before they are incurred. I would recommend it to any hotel looking to eliminate all unnecessary payroll costs and improve processes.”

Jan Jansen
Finance Director, Le Meridien Piccadilly

read more of our testimonials

Stock GP improvement: 1-6%

Supplier overcharge reduction: up to 3 %

Payroll costs reduction: 1-3%

Elimination of unnecessary costs: 99%

No software to buy or servers to run

Connectivity: access from wherever you are, whenever you want it.

Reduction in time processing invoices: 80%

*all calculations are based on average figures from over 13 years of looking after our clients

Testimonial | Pizza Express

Pizza Express

“Fourth worked tirelessly...enabling us to achieve optimum labour productivity. Fourth has helped us to move fast and start seeing positive results early.”

Jackie Freeman
Finance Director, Pizza Express

read more of our testimonials

Elimination of unnecessary costs: 99%

Supplier overcharge reduction: up to 3 %

Stock GP improvement: 1-6%

Payroll costs reduction: 1-3%

Reduction in time processing invoices: 80%

No software to buy or servers to run

Connectivity: access from wherever you are, whenever you want it.

*all calculations are based on average figures from over 13 years of looking after our clients

Testimonial | Stonegate Pubs

Stonegate Pubs

“Fourth's system is a breath of fresh air ... we have complete visibility and forecasting is improved. Fourth is enabling us to run more efficiently.”

Lee Wooley
Head of HR, Stonegate Pubs

read more of our testimonials

Supplier overcharge reduction: up to 3 %

Elimination of unnecessary costs: 99%

Payroll costs reduction: 1-3%

Stock GP improvement: 1-6%

Connectivity: access from wherever you are, whenever you want it.

Reduction in time processing invoices: 80%

No software to buy or servers to run

*all calculations are based on average figures from over 13 years of looking after our clients

Supplier overcharge reduction: up to 3 %

Elimination of unnecessary costs: 99%

Stock GP improvement: 1-6%

Payroll costs reduction: 1-3%

No software to buy or servers to run

Reduction in time processing invoices: 80%

Connectivity: access from wherever you are, whenever you want it.

*all calculations are based on average figures from over 13 years of looking after our clients

Testimonial | Harrison Catering Services

Harrison Catering Services

“I would absolutely recommend Trade Simple. It is a key part of our growth and we would not want to be without it.”

Richard Harrison
Finance Director, Harrison Catering Services

read more of our testimonials

Payroll costs reduction: 1-3%

Supplier overcharge reduction: up to 3 %

Stock GP improvement: 1-6%

Elimination of unnecessary costs: 99%

Reduction in time processing invoices: 80%

No software to buy or servers to run

Connectivity: access from wherever you are, whenever you want it.

*all calculations are based on average figures from over 13 years of looking after our clients

Testimonial | Paul UK

Paul UK

“Life without the People System would be incredibly laborious and time consuming. It's really difficult to assemble any meaningful data to base future spend on without it. I would recommend the People System without hesitation to any multi-site hospitality operation.”

Esther O'Halloran
Managing Director, PAUL UK

read more of our testimonials

Supplier overcharge reduction: up to 3 %

Stock GP improvement: 1-6%

Elimination of unnecessary costs: 99%

Payroll costs reduction: 1-3%

Connectivity: access from wherever you are, whenever you want it.

Reduction in time processing invoices: 80%

No software to buy or servers to run

*all calculations are based on average figures from over 13 years of looking after our clients

Latest News

Government to double fines for illegal workers: How can you protect your business?

To overcome the issue of illegal workers in the UK the Home Office have put new measures in place, doubling the civil penalty per illegal worker on an employer’s payroll, with a massive £20,000 per worker fine.


Fourth signs 22 deals in 3 weeks, including Drake & Morgan and Champney’s

As the pressure on maximising profitability and eliminating unnecessary costs increases for hospitality operators, we are delighted to welcome many more customers to the Fourth family, and to announce those who have added even more products to their existing Fourth suite.

Fourth signs 145 deals in 12 weeks

As the focus on customer service and experience at the front of house, and the need to optimise labour costs and maximise profits at the back becomes the watchword for success in a competitive market, we are proud to share that 145 contracts were signed by the most progressive operators with Fourth in the 12 weeks to 16th July.

To see who has recently partnered with Fourth and customers extending their product suite, please click here


View more News stories

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