Mitigating cost price inflation #2 - Supplier management

Written by: Angela Hart

Mitigating cost price inflation 2 - Supplier ManagementTechnology can’t affect the causes of cost price rises. Hospitality systems can’t undo labour legislation, failed harvests or political turmoil. But the new connections and deeper insight they provide can mitigate many of the negative effects.

In this series of four blog posts we look at several examples. Today I’m focusing on the relationship between operators and suppliers, with particular regard to purchasing.

First, let’s talk about supplier lists. All operators have them, but often they drift from being prescriptive to becoming optional with ad-hoc orders being placed with a variety of suppliers. It’s no surprise that top performers use procurement technology to agree and lock down supplier lists, ensuring that all sites can only purchase from specified companies. No more special cases.

Not only does this deliver greater control, it also helps avoid the inevitably higher costs that come from buying with petty cash. It’s good for customers too, as dishes are consistent and quality control stays high. Which leads to a better experience – and repeat visits.

Smart operators take purchasing management further by using electronic trading platforms. These allow them to set fixed pricing agreements, such as guaranteed prices for an item over a given period irrespective of market fluctuations, or rebates once certain order quantities have been met. This kind of agreement not only helps operators track costs, but ensures that the gap between actual and theoretical profit is both accurate and as low as possible.

Once the purchase is made, the most successful operators use their ordering system to set the supplier delivery schedule. This means that any order placed outside the schedule is rejected, so no extra costs are incurred. One longer-term benefit is that sites have to be more disciplined in planning their orders.

Finally, no matter what’s happening to costs, it’s important to maintain a responsible, traceable sourcing policy that respects both the company’s ethical policy and the health and safety of staff, customers and suppliers.

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