Purchasing

Total control. Every purchase, every penny.

Purchasing can be one of the most complex areas of hospitality to manage. It's difficult to know exactly what and how much you need and when you need it. And making sure you purchase from approved suppliers and only pay for what you order and receive adds to the challenge.

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Meet Your Challenges

  • Only order and pay for what you need.
  • Prevent unauthorised purchases with permission-based process.
  • Control all purchases including services, utilities and non-catalogue items.
  • Buy only from approved suppliers.
  • Highlight performance inefficiencies for further savings with advanced procurement analytics.

The Fourth Platform makes it easy to manage your procurement. By automating the entire process, you get the inventory you need in the right place at the right time at the agreed price.

Key Benefits

  • Mobile solution speeds up the ordering process while maintaining complete control.
  • Automation and rationalisation of supplier base reduces the cost of buying and accounts payable overhead.
  • Digital supplier contracts with automated reminders prior to contract expiry simplify purchasing.
  • Automated processes eliminate wrong deliveries and inaccurate invoices.
  • Speed up the ordering process with templates, simple reordering and notifications to advise then an order needs to be placed.
  • Order from anywhere, anytime while maintaining complete compliance, with full mobile ordering app.
  • Predictive ordering helps guarantee each site's stock availability and delivers significant waste reduction.

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Features

Supplier Network

The Problem
The more suppliers, the more room for inconsistencies in offer and performance. Trading manually brings paper trails, overpayments and delivery inaccuracies.

Our Solution
Trading electronically through our automated supply chain reduces cost for everyone. No other platform has as many fully integrated suppliers. PDF invoicing enables smaller or low volume suppliers to also trade electronically. Electronic proof of delivery eliminates paper delivery notes and enables invoices to be handled in seconds, not days. And robust vendor management reporting means that you stay in control.

Catalogue Management

The Problem
A plethora of supplier catalogues in offices across the estate make it virtually impossible to guarantee all purchasing is made in line with agreed-upon prices.

Our Solution
Online catalogues transform the purchasing process. They improve compliance and processing of guaranteed rebates. Vendor performance reporting makes it easier to see who your stars are, while smart analytics show you any areas in need of attention. Control pricing by exception and eliminate rogue buying. And automatic loading of products and prices eliminates unnecessary manual steps in your ordering process.

Ordering

The Problem
Many sites ordering various items manually from a number of suppliers can be a recipe for over-payments, under-deliveries and operational inefficiency. Managing purchasing permissions can be complex and the checks and balances time-consuming. Desktop ordering systems rely on managers being in the back-office which can increase the risk of missing deadlines, leading to missing stock or increased costs for urgent deliveries.

Our Solution
Get real-time visibility and control of spend from electronic supplier product and price lists. Your gross margins improve due to eliminating maverick spend, achieving total purchasing compliance, guaranteeing rebates and reducing administrative overhead. Notifications of order cut off times and the ability to order securely from a mobile phone or tablet, makes sure orders are placed on time to ensure full product availability. And ours is the only solution that links to suppliers' delivery schedules - no more ordering for deliveries on a day that the supplier doesn't deliver. Clever spend analytics helps you easily identify all the areas you can drive even greater profitability.

Ordering mobile app

Suggested Ordering

The Problem
Manual sales and order forecasting is unreliable and can cause serious dents in your margins. Sites throw profit away along with unused food past its sell by date. Revenue opportunities are missed because of inventory shortfalls. And customer service is impaired through inefficient prepping, causing delays.

Our Solution
Our suggested ordering and guest service planning functionality uses the centrally generated recipe sales forecast to help each site order the right products in the right quantities. Customers receive dishes quickly because the kitchen is appropriately prepped. Replenishment order quantities are calculated using par stock/reorder point and on-hand balances, and re-ordering for both purchasing and internal transfer is by par value/reorder point.

Budgets & Approvals

The Problem
It's difficult to establish and maintain effective audit trails and control for transactions ranging from the smallest food order to the largest CapEx programme. Unreliable, labour-intensive paper-based processes are incapable of providing real-time spend versus budget analysis.

Our Solution
Our comprehensive suite of dashboards bring expenditure to life - and help monitor and track phases of CapEx. Pre-configured menus detailing procurement choices keeps sites on-brand and working with approved suppliers. And a full, easy-to-use authorisation process gives instant access to up-to-the-minute spend versus budget information.

Editions

Fourth’s Purchase-to-Pay and Inventory solutions are available in four Editions designed to meet the level of control you want, to deliver immediate ROI and provide scale as your business grows.

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Purchasing blog posts for you

Increasing restaurant profits through optimised purchasing

Written by: Andrew Levey

With restaurants facing increasing labour spend, food prices and business rates, it’s no surprise that operators are looking at ways they can to reduce their costs. Here we take a look at the purchasing process, and how technology can help automate and gain control.

How to increase your restaurant’s profitability

Written by: Andrew Levey

With increasing pressures from rising food and labour costs and more competition for customers, running your restaurant profitably can be a real challenge. You therefore need to examine ways that you can increase efficiency, increase sales and reduce costs. But where do you start?

Specs

All you need to run Fourth’s products is a device with an internet browser. Yup, that’s it.