Procurement and Inventory

Get the visibility you need to reduce waste and take control.

The Complete, Hassle-Free Procurement and Inventory Solution

Our purchasing and inventory software ties together ordering, invoice processing, inventory management and recipe and menu management. It’s fully integrated and mobile friendly, and uses predicted sales functionality and robust analytics to let you forecast demand more accurately– so you can make better decisions. Now you can be more confident that you have exactly what you need exactly when you need it.
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Inventory

To run your business profitably, you need inventory management with full transparency and complete control – you’ve come to the right place!

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Purchasing

Purchasing can be complex and difficult to manage. But with our solution, you’ll know exactly what and how much you need and when you need it. Purchase only from approved suppliers and pay only for what you order and receive.

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Invoicing

Managing money with a paper-based process results in errors and inconsistencies. Improve the accuracy of all of your accounts payable activities, saving time and money.

Inventory Management with Full Transparency and Complete Control

 

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Inventory Management

Simplify your entire inventory process and get reliable reporting that gives you one version of the truth. You’ll always have the right stock in the right place at the right time. No more and no less.

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Requisitions & Transfers

With our inventory management software, requisitions and transfers are child’s play. Requisitions are easily handled, whether storeroom-to-outlet or outlet-to-outlet, along with standard transfers, cross-property transfers and returns. The result is total cost-by-outlet visibility.

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Mobile Stock Counting

With our mobile counting app, stock counting is fast and easy, allowing staff to count what’s in front of them rather than what’s on the sheet. And counts can be completed offline, with all data being uploaded to the system once a signal is available. No more paper, and no more errors from re-keying data.

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Point of Sale Integration

Our inventory management system fully integrates with your POS, creating a complete business system to reduce costs and improve efficiency. You can see on-hand inventory in each outlet at any given time. And smart analytics gives you a complete view of your whole operation.

The Benefits of Our Inventory Solution are Endless. But Here Are a Few:

 

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Increase Accuracy

Real-time capture of discounts and comps increases accuracy.

 

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Reduce Loss

Key metrics highlight the causes of waste requiring immediate action – and theft is easily identified.

 

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Go Mobile

Complete counts faster and more accurately with a fully mobile solution.

 

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Act Fast

Detailed line-by-line stock control highlights discrepancies between actual and theoretical, so managers can act quickly.

 

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Move Stock Easily

Inventory management tools help you move stock easily through the business, eliminating excess stockholding and avoiding over-ordering.

 

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Speed Counts

Speed up stock counts and ensure accuracy by completing stock counts on mobile devices, even when there’s no signal.

 

Purchasing Control

Automate one of the most complex areas of restaurant and hospitality operations.

Supplier Network

Trading electronically through our automated supply chain saves everyone money. No other platform has as many fully integrated suppliers. PDF invoicing enables even small or low-volume suppliers to trade electronically, while electronic proof of delivery eliminates paper delivery notes and means invoices are handled in seconds, not days. And robust reporting means you stay in control.

Catalogue Management

Online catalogues transform the purchasing process. They improve compliance and processing of guaranteed rebates. Supplier performance reporting makes it easier to see who your stars are, while smart analytics show you what needs attention. You can control pricing by exception and eliminate rogue buying. And automatic loading of products and prices removes unnecessary manual steps in your ordering process.

Ordering

See and control your spend in real time by using suppliers’ electronic product and price lists. Your gross margins improve because you eliminate maverick spending, achieve total purchasing compliance, guarantee rebates and reduce administrative overhead. Notifications of order cut-off times and secure ordering from a mobile phone or tablet mean orders are placed on time so you always have a full product range available. What’s more, ours is the only solution that links to suppliers’ delivery schedules – no more ordering products to arrive on a day the supplier doesn’t deliver. Clever spend analytics helps you easily identify where you can make savings or be more efficient.

Suggested Ordering

Our suggested ordering and guest service planning functionality uses the centrally generated sales forecast to help each site order the right products in the right quantities. Customers get their order quickly because the kitchen has prepped appropriately. Replenishment order quantities are calculated using par stock/reorder point and on-hand balances, and re-ordering for both purchasing and internal transfer is by par value/reorder point.

Budgets & Approvals

Our dashboards bring expenditure to life – and help monitor and track phases of CapEx. Pre-configured menus detailing procurement choices keep sites on-brand and working with approved suppliers. And a full, easy-to-use authorization process gives instant access to up-to-the-minute spend versus budget information.

Our Purchasing Solution has Great Benefits too:

 

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Speed Ordering

Speed up the ordering process and order from anywhere, any time with our mobile app.

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Reduce Costs

Reduce prices and overheads by automating and rationalising your supplier base.

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Automate Reminders

Get automated reminders before a contract expires with digital supplier contracts.

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Eliminate Errors

Eliminate incorrect deliveries and inaccurate invoices.

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Template Everything

Order faster thanks to templates, simple reordering and notifications.

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Order Predictively

Keep stock available on every site and reduce waste with predictive ordering.

Invoice Processing

Reduce costs, errors, and paper. 

 

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Goods Receiving

Our simple receiving app makes it easy to log orders wherever and whenever the delivery takes place. Features include automated cost allocation for freight and taxes, landed cost functionality and the ability to choose from direct charge or perpetual inventory. Payment can be made with card, check, cash or via accounts payable. Shipments can be easily palletised by ordering outlet. And smart analytics covering supplier performance and shorts reporting make it easy to see the full picture.

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Invoice Matching

Automating this process eliminates human error and materially reduces the AP headcount. 100% line checking against contract price eliminates incorrect pricing. Smart reporting and invoice automation let you see your true invoice commitment. And automated credit note management and full integration with your accounts software make re-keying and errors a thing of the past. Our solution automatically generates a goods-delivered-not-invoiced accrual and reverses it when the invoice is matched.

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Paper-Free Invoicing

Paper-free invoicing gives you a single process regardless of the size of order, supplier or what you’re buying. Your supplier just needs to print their invoices to PDF and email to you, and they’re converted to an e-invoice structure without the need for error-prone Optical Character Recognition (OCR). Aside from being more environmentally friendly, you get a more accurate process with less administration.

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Finance Integration

With our invoice automation, matched invoices are sent to accounts automatically and seamlessly, regardless whether they arrived via EDI feed, a scan or direct entry into the system. Our solution makes the whole process simple and accurate. Spend is controlled and always visible – in real time.

KEN ENG

Operations Controller, Mandarin Oriental Group

We chose Fourth because we needed our teams to be able to use a purchase to pay and inventory system on the go, without laborious manual, error-prone processes. I’d certainly recommend Fourth’s purchase-to-pay and inventory solution to other hotel groups. What sets Mandarin Oriental apart from other hotels is our attention to detail and our legendary service, and service is also one of the things that sets Fourth apart from the competition, too..”

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