See why the largest multi-chain and quick-service restaurants choose HotSchedules over When I Work. Compare features, identify the capabilities you need, and read reviews from restaurant operators who have tested both platforms.
When should you choose When I Work vs HotSchedules?
When I Work: Ideal for Streamlined Scheduling Needs
Ideal for small to medium-sized businesses that need basic scheduling and time-tracking features. It’s user-friendly and offers essential functionalities for managing schedules and team communication.
When should you choose HotSchedules vs. When I Work?
HotSchedules: Essential for large and growing restaurants
HotSchedules is designed for large, multi-chain restaurants that require a comprehensive solution for managing operations across multiple states and locations. Its robust features, including advanced AI for sales and labor forecasting, built-in compliance tools to avoid fines, and geo-fencing technology to prevent employee time theft, make it invaluable for big businesses aiming to optimize budgets and profitability. Furthermore, HotSchedules’ reputation for providing superior technical and account support ensures that large establishments receive the assistance they need to run smoothly.
| HotSchedules | When I Work | |
|---|---|---|
| AI Sales Forecasting | ||
| Labor Optimization | ||
| Geo-fencing | ||
| Access to earned wages | ||
| Built-in Compliance | ||
| 24/7 support | ||
| Simple, transparent, and scalable pricing | ||
| POS Integrations | ||
| Mobile apps for staff (Android/iOS) | ||
| Manager Log Book | ||
| Free Time clocking app | ||
| Automatic Shift Reminders | ||
| Auto-Scheduler | ||
| Task-Management | ||
| Cloud-based | ||
| Android/IOS Mobile App | ||
| Support for Windows / Mac |
Labor forecasting accuracy increased by 20%, and Noodles & Company reduced labor spend by $4 million, further optimizing their operating model.
— Noodles & Company
Saved 30+ hours per week in back-of-house operations with HotSchedules forecasting and analytics solution
— Smokey Bones
Decreased scheduling time by 30% and simplified scheduling with HotSchedules
— Ford’s Garage
Geo-fencing ensures that time clock entries are accurate, reflecting the actual time employees spend on-site. This eliminates discrepancies between reported and actual working hours, leading to more precise payroll processing.
Automate the scheduling process by assigning shifts based on each employee’s specific role and skill set. This ensures that the most qualified individuals are scheduled for the tasks they are best suited to perform, leading to improved service quality and operational efficiency.
HotSchedules is equipped with built-in tools that automatically integrate and update labor laws specific to various regions. Whether you operate in multiple states or municipalities, the platform ensures that your scheduling practices adhere to the latest legal requirements, including overtime rules, minimum wage laws, and mandated break periods.
Generate detailed reports on labor and sales forecasts, giving you a clear picture of your restaurant’s performance. These reports help you track trends, measure the accuracy of forecasts, and identify opportunities for further improvement. With this information, you can make strategic decisions that drive profitability.
Preferred by large restaurant chains for its reliable performance, HotSchedules provides consistent and dependable service. This consistency is crucial for maintaining operational efficiency across all your locations, ensuring that all aspects of your business run smoothly.
HotSchedules’ support team is available 24/7 to address any issues or questions you may have, ensuring your operations run smoothly at all times. Whether it’s a technical problem, a question about features, or assistance with troubleshooting, you can rely on immediate help.
By providing a comprehensive, AI-driven, and compliance-focused solution, HotSchedules stands out as the preferred choice for large and growing restaurant chains compared to When I Work. The robust features and superior support offered by HotSchedules ensure that your restaurant operations run smoothly and efficiently.
Save time, reduce costs, and increase profitability with Fourth’s intelligent solutions.