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Employee Task Management System for Restaurants

Task Management

With Fourth task management software, you can visualize store productivity, assign tasks, and improve food and safety compliance—anywhere, on any device.

  • Ensure that every task is tracked, from routine cleaning to critical compliance checks.
  • Access to over 70 industry-specific templates, to maintain the highest standards of food safety
  • Easily document all aspects of your operations with a user-friendly interface that requires no technical training.

​​​We Wrote the Book on It – Literally

Fourth’s digital logbook helps you build your brand and achieve operational excellence. Our easy-to-use task management app gives you visibility to your business and an open line of communication with your team. It also arms you with food safety records to ace your next health inspection.

Say Hello to The Ultimate Task Master

Mobile-First

  • Roll out Standard Operating Procedures and ​Task Lists in minutes
  • Delegate To-Dos and assign Follow-Ups
  • Gain full visibility into task completion at the store and company level

Food Safety

  • Record temperature readings with out-of-tolerance alerts
  • Capture time-stamped verification of all compliance tasks
  • Includes Task Lists for HACCP-compliance, line checks, and local regulations

Store Logs and Staff Journals

  • Streamline and track shift-to-shift manager communication
  • Easily search shift notes later
  • View employee logs with permission settings
  • Track incidents and performance for annual reviews

Library and Contacts

  • Document store-vendor contact and warranty information
  • House store training, food safety docs, and other staff resources
  • Push down marketing materials and maintain brand standards

Real-Time Intelligence. Really Smart.

With task management from Fourth, you and your staff will have real-time insight into what’s been done, who did it, and when it’s been completed. Confidence and control – now that’s a recipe for success.

  • Gain complete operational oversight from across stores to above-store leadership.
  • Achieve brand compliance to easily maintain standards across stores.
  • Access 70-plus industry-specific templates with easy-to-create custom task lists.
  • Leverage built-in food and safety compliance measures to capture protocol information, upload photos, and set up automatic alerts.

Manager’s Red Book™

We know some managers prefer paper over technology and we’re ready for them with the Manager’s Red Book. This cost-effective print solution for task management can be fully customized to meet their unique operational needs.

  • Easily document everything with no technical training required. Managers can write down shift notes and document day-to-day operational and customer issues.
  • Drives consistency so all your managers will execute the same set of operational procedures day to day and location to location.
  • Improves manager communication and visibility with one source of truth for task management and reported incidents.
  • Serves as an audit trail by delivering the technology and record-keeping required for Equal Employment Opportunity Cases.

Learn more about Manager’s Red Book

Frequently Asked Questions

  • What is Fourth’s Task Management software?
    • Fourth’s Task Management is a mobile-first digital tool that lets operators assign tasks, track completion in real time, manage shift-to-shift communication, and maintain food safety and compliance records — from any device. Built into the HotSchedules platform, it gives managers full operational visibility at both the store and above-store level.
  • What devices and platforms does Task Management work on?
    • Task Management is mobile-first and works on any device — phones, tablets, and desktop — so managers and staff can access tasks, logs, and compliance records whether they’re on the floor, in the back office, or managing remotely from above-store.
  • What real-time information does Task Management provide?
    • Task Management gives managers and above-store leaders real-time visibility into what’s been completed, who completed it, and when — with time-stamped records for every task. This creates a live operational picture across stores without requiring managers to chase updates manually.
  • How does Task Management connect to the rest of the HotSchedules platform?
    • Task Management is part of the broader HotSchedules workforce management suite. The digital logbook syncs with HotSchedules and records tasks by date, time, and IP stamp — sitting on the same operational data layer as scheduling and time-and-attendance, all within one platform.
  • How are tasks assigned and tracked in the system?
    • Managers can roll out Standard Operating Procedures and task lists in minutes, delegate to-dos, and assign follow-ups to specific team members. Completion is tracked in real time at both the store and company level, so above-store leaders can see progress without waiting for shift-end reports.
  • Does Fourth provide pre-built task templates, or do I have to build everything from scratch?
    • Fourth provides access to over 70 industry-specific templates covering common restaurant and hospitality operations tasks — including HACCP compliance, line checks, and local health regulation requirements. Operators can also create custom task lists on top of the template library to match their specific brand standards and SOPs.
  • Can managers create custom task lists?
    • Yes. In addition to the 70+ industry-specific templates, operators can build custom task lists to capture their unique operational procedures, brand standards, or location-specific requirements — without any technical training or IT support.
  • How does Task Management help prepare for health inspections?
    • Task Management creates a complete, time-stamped audit trail of food safety tasks — including temperature logs, compliance checks, and protocol records — that can be referenced during or ahead of health inspections. The result is a food safety record that’s always current and inspection-ready.
  • How does Task Management improve shift-to-shift communication between managers?
    • The digital logbook centralizes shift notes, incident reports, and manager communications in one searchable place — replacing scattered sticky notes, phone calls, and paper logs. Managers can document anything that happens during a shift, search past notes easily, and ensure the incoming manager has a complete picture without a verbal handoff.
  • Can managers track employee incidents and performance over time?
    • Yes. Staff journals and employee logs within the system allow managers to record incidents and performance notes with permission-controlled visibility — referenceable during annual performance reviews or in employee relations cases.
  • Is there a searchable record of past shift notes?
    • Yes. All shift notes and logbook entries are stored and easily searchable, so managers can quickly pull up historical context — whether reviewing an incident, prepping for an audit, or understanding what happened on a specific date.
  • Can the document library be used to distribute training and operational materials to staff?
    • Yes. The Library feature allows operators to house store training documents, food safety resources, and other staff materials in a centralized location. Marketing materials and brand content can also be pushed down from corporate to store level to maintain consistency.
  • Does Task Management require technical training to use?
    • No. The interface is designed to be user-friendly enough that managers can begin documenting operations, assigning tasks, and completing compliance checks without an IT background or extensive onboarding.
  • Can Task Management capture photos as part of task documentation?
    • Yes. Managers and staff can upload photos directly within the task and compliance workflows — to document a completed cleaning task, a temperature check setup, or a maintenance issue — creating a richer, more verifiable record than text alone.

Our team would love to hear from you

Sales: +1 (877) 539-5156

Support: +1 (877) 720-8578

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Conquer the Day

Save time, reduce costs, and increase profitability with Fourth’s intelligent solutions.

  • Reduce labor costs with accurate demand forecasting that eliminates over and understaffing.
  • Eliminate your HR burden with HR and payroll services that manage it for you.
  • Lower your COGS and drive increased profitability with inventory management solutions.

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