Simple Employee Scheduling, Powerful Labor Management

Schedule the right people at the right time and reduce labor costs by as much as two percent.

The Most Powerful Labor Management System for Restaurants and Hospitality

Workforce Scheduling

  • Build employee schedules 75% faster with modern drag-and-drop interface and ready-made templates
  • Reduce employee scheduling errors, shortages, and overages
  • Limit unplanned overtime
  • Access time-off, PTO, and team member availability in one spot
  • Approve or deny shift transactions on any device—with one click
  • Easy access to the Daily Roster Report
  • Create compliant employee schedules with consideration for minor labor, meals and breaks, predictive scheduling, fair work week, and more

Time and Attendance

  • Enforce clock-ins and reduce time theft
  • Aggregate time card, tip and break entries, and process payroll faster
  • Give employees time card and payroll history within HotSchedules
  • Export aggregated time card information to popular third-party payroll vendors
  • Keep payroll compliant with special pay calculations for meals, breaks and predictive scheduling
  • Add the WebClock for a mobile option with geo-fencing cost controls
  • Stay informed with mobile alerts for overtime, missed clock ins and more (WebClock only)

Forecasting – Eliminate the Guesswork with Advanced Forecasting

  • Forecast adjustments are presented in easy-to-read dashboards accompanied by the contextual data
  • This transparency builds trust between the manager and the application
  • The modern and intuitive interface makes it easy to review forecast adjustments and the associated impact creating a continuous feedback loop and opportunities for coaching
  • Input all promotions and events for a historical understanding of how your projections changed over time
  • KPI dashboard tiles keep managers informed on how actuals compare to the forecast with data updates every 15 minutes

Labor Management

Avoid unnecessary overtime, payroll mishaps, early clock-ins, employee turnover and expensive health care coverage (not to mention sales lost because of poor planning)

  • Put the right number of team members in place at the right time
  • Pinpoint staff needs for holidays and special times
  • Build efficiency, grow revenue, and positively impact sales
  • Calculate shift minimums or maximums from raw labor projections
  • Predict future sales and the labor needed to accommodate those sales
  • Generate suggested team member headcount along with a bucket of hours or actual shift templates

Labor Compliance

  • Configure labor rules by geography and compliance requirements
  • Catch employee scheduling mistakes before posting with built-in alerts
  • Automate the scheduling of meals, breaks and minor labor
  • Continuous updates ensure compliance with evolving fair work week and Predictive Scheduling provisions
  • Ensure payroll compliance after the schedule is posted by adding Time & Attendance

Shift Planning and Communication – Plan for the Day, Reflect on the Past, Improve in the Future

  • KPI Dashboard tiles present hourly data updates so managers know where they stand with their forecast and schedules
  • Actionable Insights leverage two or more data sources to identify trends that require action, such as forecast variances, excessive comps and voids, and out-of-tolerance temperature beacons
  • Combining the store calendar with shift notes enables context for changes made throughout the shift and the results from the previous day
  • Communicate at any time, on any device

Employee Engagement

  • Recognize good work with broadcast messages to a region, a specific location or one-on-one
  • Mobile messaging encourages employees to stay connected – to each other and your brand
  • Shift surveys keep managers informed of what went well during the shift and what didn’t work
  • All communications are electronically documented, archived and searchable

POS Integration

  • Integrate historical labor, sales, and guest data with your chosen POS for savings of up to 2%
  • Enforce clock-in/out times and eliminate duplicate schedules
  • Create schedules based on forecasted sales demand rather than gut instinct
  • Limit the cost of overtime by scheduling with historical sales data
  • Ensure that you have enough staff to keep your customers happy and coming back for more

Get a Free Trial of HotSchedules Essentials

HotSchedules Essentials is the ideal online employee scheduling solution for restaurants with fewer than 3 locations and fewer than 40 team members per store.

The Right People, the Right Place, the Right Time

It’s not about butts in seats. It’s about aces in places.

 

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Schedule Employees Faster

Reduce the time it takes to create, communicate, and manage employee work schedules. 

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Communicate with Ease

Ditch the bulletin boards and sticky notes with simple mobile messaging.

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Speed Shift Changes

Team members can request to swap, release and pick-up shifts on mobile.

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Get Real Time Updates

Once a manager approves a change, the employee schedule automatically updates.

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Control Labor Costs

Robust store reports and alerts help managers keep tabs on labor costs and sales.

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Engage Your Team

Our full-featured mobile app offers over 3 million end users an easy way to access their schedules, swap and pick up shifts, request time-off, approve shift transactions and communicate with team members. It’s the most powerful way to engage and empower today’s modern workforce.

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Integrate for Accuracy

HotSchedules integrates with most popular restaurant systems, including the latest cloud-based POS. Our Solutions team will work with your IT staff to maximize your HotSchedules investment. POS-generated labor and sales data will allow your employee scheduling to be more accurate than ever.

Optimize Labor

Labor and food are the two most expensive cost centers for a restaurant. Easily forecast across labor and inventory to effectively measure and manage your two biggest cost centers with more precision and predictability. Learn more about how HotSchedules can help you optimize your labor and save on costs. 

Stay Compliant

As labor legislation continues to grow in complexity, so does the risk of additional penalties that most operators just can’t afford. Navigate today’s legislative headwinds with tools that reduce compliance violations and help managers schedule with confidence. Click the link below to learn more about how HotSchedules can help you remain – or get – compliant

Engage on Mobile

Engaged staff are happier and more productive. They give better service, create loyal customers and increase sales.3 million people use the HotSchedules mobile app for iOS, Android, Windows or Blackberry everyday, and it’s an ideal space to grab your team’s attention while they are there! 

ANNE ANSLEY

CFO, PDQ Restaurants

“Our staff and managers enjoy using HotSchedules’ powerful and intuitive scheduling app on a daily basis. From an operational perspective, HotSchedules has really helped us drive greater efficiency across our entire brand. Combined with the great human resources, payroll and benefits services that Fourth continues to provide us, along with the addition of their advanced analytics and demand forecasting capabilities, this is a game-changer. The combined solutions will significantly benefit the industry, and we’re excited to be at the forefront of this technology.”

Find Out Why Our Customers Say the Nicest Things